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CMS + IST Meeting of the Minds 2023

The CMS + IST Meeting of the Minds (MotM) is our department's annual showcase. The Caltech CMS Community, from undergrads to faculty, presents their research through a large outdoor poster session. It's a terrific opportunity to get to know both our department and the broader Caltech Community as we celebrate our research and our graduating students!

Timing and Location

Date and Time:
Thursday, May 18th, 2023
2:00-4:00p.m.

Location:
Moore Walk north of the Annenberg Center on Caltech's campus.

In addition, poster presenters are encouraged to attend The Art of the Poster tutorial session on Wednesday, May 3, at 12pm, and the Poster Presentation Practice Workshop on Monday, May 15, at 4pm. Details are below.

COVID Guidelines

By entering Caltech's facilities, event attendees attest to being fully vaccinated for having a legal medical exemption.

Caltech does not currently require the use of masks outdoors, but attendees are welcome to wear a mask if preferred.

Registration

To register to present a poster, click here.
To help us plan the event, we ask that all Meeting of the Minds poster presenters register no later than Friday, May 12th.

No registration is required just to attend the event!
We hope that everyone will attend to celebrate our community's research and our graduating grads and undergrads.

The Art of the Poster

Wednesday, May 3, 2023
12:00-1:00pm
Annenberg 105
Register here!

Join STEM Communication Specialist Dr. Robyn Javier as she shares strategies for successful poster presentations. In this session, you'll learn techniques for turning technical information into compelling stories, designing eye-catching, effective visual aids, and engaging with poster session audiences.
Lunch will be provided for registered attendees! Please register to attend by clicking here.

Poster Presentation Practice Workshop

Monday, May 15, 2023
4:00-5:00pm
Annenberg 104

(Room 104 is the large windowed room next to Room 105)
Register here!

This workshop will provide a chance to practice presenting a draft poster. Poster presenters will receive feedback from the Hixon Writing Center's STEM Writing Specialists and other attendees to help prepare for the Meeting of the Minds.  Even if you do not have a poster to present, you are welcome to join as an attendee to peruse posters and provide feedback to presenters, and presenters will also have the opportunity to visit the others' drafts.  If you wish to present a poster, we ask that you plan to print and bring a version smaller than the full size (e.g., 11"x17"/tabloid-sized, or perhaps tape together 2-4 letter-sized pages, depending on the printer to which you have access), which will be posted around the room for the practice session.

If you plan to present a (smaller version of your) poster, please register by clicking here.
No registration is required for attendees who would like to view and provide feedback on posters.

Students: For information on using printing services through the Caltech Library System, please visit https://www.library.caltech.edu/printing-instructions.
CMS community printers (for occupants of Annenberg and Steele House) can print to letter or legal-sized paper only.

Info for Presenters

If you already have a poster from another conference, you are welcome to present it. If you will be creating a new poster for the Meeting of the Minds, please follow the guidelines below for printing.

If your faculty advisor/sponsor is not covering the cost of printing your poster, please contact Sydney Garstang at [email protected] for departmental cost coverage.

Printing Your Poster

  • The standard poster size for this event is 24 inches x 36 inches (either Portrait or Landscape format is fine).
    We can accommodate some posters that are not this size, but if you are making a new poster for this event, please follow these dimensions.
  • CMS will provide a display structure for each poster (easel/foam-board/clips, or a poster wall and pushpins).
  • A few suggested poster printing companies are below:

Tips for Designing and Presenting Your Poster

  • Here is a helpful guide created by the Hixon Writing Center on how to make a poster, including a step-by-step worksheet.